Promotion Process
September - December |
Mandatory workshops are held for promotion candidates and their promotion mentors. Workshops for candidates going forward for July 1, 2020 will be held on Nov. 8, 2018 from 8:00-11:00 am and Nov. 20, 2018 from 1:30-4:30 pm in the Helliwell Centre classrooms 025/026, Wightman-Berris Academy at Toronto General Hospital. Candidates meet with their assigned promotion mentors |
January |
Hospital physicans-in-chiefs (PICs) confirm their candidates and submit lists to the University of Toronto (U of T), Department of Medicine (DoM). |
February – April |
Candidates submit their promotion documents to their hospital promotion administrators. See submission deadlines. |
April – August |
Internal, external, and student referee letters are solicited by U of T, DoM. Promotion dossiers are compiled for review by the U of T DoM Promotion Committee. |
September – November |
U of T DoM Promotion and Teaching Effectiveness Committees meet to review candidate dossiers. Candidates may be asked to submit additional materials. The DoM Promotion Commitee makes a final recommendation regarding each candidate to the DoM Chair. |
December |
DoM Chair advises the candidate, PIC and department division director (DDD) of DoM Promotion Committee final recommendations. Those recommended for promotion are sent for review by the Faculty of Medicine (FoM) Decanal Promotions Commitee. |
January – March |
FoM Decanal Promotion Committee deliberates recommendations and advises the Dean and Provost. |
April |
Appeals heard on deferral of academic promotion for clinical faculty. |
May-June |
DoM Chair notifies candidate, PIC and DDD of outcome. Provostial confirmation of promotion confirmed in writing to candidate. |
July 1 |
Promotion takes effect. |
Department of Medicine Promotions Committee (Chair: Dr. Susan George)
Department of Medicine Teaching Effectiveness Committee for Promotion (Chair: Dr. Martin Schreiber)
Decanal Promotion Committee (Chair: Dr. Mary Jane Esplen)
Promotion Mentors
Mentors are chosen by each hospital to guide candidates through the promotion process and assist with preparing their documents. Each hospital has at least one mentor for each of research, CPA, and teaching.
As a candidate for promotion, it is critical that you frame your accomplishments in a logical and compelling way in order to be successful. You are being asked to draft a submission that contains a mixture of structured and free form content. Both are important. You will likely need support in determining how to best do this, which is why we strongly encourage ongoing discussions with your promotion and other mentors.
Hospital |
Area of Expertise |
Mentors |
|
Baycrest Centre for Geriatric Care |
Creative Professional Activity (CPA)/Research /Teaching/Education | Gary Naglie | |
Sinai Health System -University Health Network-Toronto Rehab Institute |
Teaching/CPA in education advisor | Robert Silver | |
| CPA advisor | Stephen Lapinsky | ||
| Research advisor | Pamela Goodwin | ||
Sunnybrook Health Sciences Centre |
Teaching/CPA in education advisor | Anita Rachlis | |
| CPA advisor | Maureen Trudeau | ||
| Research advisor | Don Redelmeier | ||
St. Michael's Hospital |
Teaching/CPA in education advisors |
Larry Leiter Sharon Straus Bernadette Garvey Marc Goldstein Shaun Goodman |
Tony Graham Bob Hyland Robert Josse Stephen Hwang |
| CPA advisors |
Tony Graham Robert Hyland |
Stephen Hwang | |
| Research advisors |
Sharon Straus Bernadette Garvey Marc Goldstein Robert Josse |
Shaun Goodman Richard Gilbert Stephen Hwang |
|
Women's College Hospital |
Hospital promotion mentor | Paula Harvey | |
| Teaching/CPA in education advisor | Catherine Kelly | ||
| CPA advisor | Anna Day | ||
| Research advisor |
Mona Loutfy Paula Rochon |
||
Appeals
There are two possible grounds for appeal:
- Procedures have not been properly followed
- Scholarship, teaching, and service of the candidate have not been evaluated fully or fairly
The process is outlined in Section 29 of the University of Toronto Policy and Procedures Governing Promotions1980, and more fully in the Grievance Procedure, Article 7 of the Memorandum of Agreement Between the Governing Council and the University of Toronto Faculty Association, 2006. Clinical faculty should also refer to the Policy for Clinical Faculty, 2004, and the Procedures Manual for Policy for Clinical Faculty, 2013.